Detailed specification of activities
As part of comprehensive commercial service, you commission us with all activities related to the export of goods or services. From market and competition analysis, creating and matching the offer to the real needs of the market, through acquiring customers and orders, to comprehensive transaction support and after-sales service.
Detailed specification of activities as part of comprehensive commercial service:
Searching for potential customers
and creating a dedicated contact database with which our employee later contacts. The database is constantly updated and expanded;
Preparation of a comprehensive company offer
for a selected market, a given industry. Translation and creation of all sales materials (product descriptions, catalogs, etc.), calculation of logistics costs, including transport or customs duties and other costs, creation of price lists, creation of cooperation agreements, creation of a product presentation that will be sent to customers, website translation, etc. ;
Direct meetings with potential clients at clients' premises
and presentation of the product offer;
Regular emailing
to selected customers
Telephone contact with potential clients
to discuss the details of cooperation or arrange face-to-face meetings;
Placing the company's offer in industry databases
companies and on industry portals, on profiles and relevant groups in social media;
Detailed competition analysis
and matching the company’s offer to the needs of the selected market;
Comprehensive organization and preparation of the fair
and meetings with clients;
Regular work of our employee
on continuous acquisition of new customers and new orders as well as constant contact with acquired customers, i.e. full after-sales service
Comprehensive order processing
delivery, transport and customs clearance
Text translations
documents and correspondence by professional sworn translators
Detailed reports on the work done
once a month and each time at the company’s request. Information in the form of reports on the market and pointing to solutions that may lead to an increase in sales.
The benefits of comprehensive commercial service include: more effective management of sales processes, greater control over commercial activities, as well as the possibility of financial and time savings by outsourcing commercial processes to an external company.
In addition to the possibility of commissioning us with any activities as part of comprehensive commercial service, you can use one or more individual services listed in the COOPERATION TERMS tab, which you care about the most.
It is worth using the help of specialists, i.e. the Voytex company, which will help in planning and implementing exports and provide support in the field of customs formalities and legal regulations.
It is also worth remembering that as a result of Brexit, i.e. the departure of the United Kingdom from the European Union, the requirements for exporting to the United Kingdom have changed. Currently, there are required so-called customs declarations, which requires complicated formalities and procedures. That is why it is worth being well prepared and using the help of Voytex specialists to avoid problems and costly mistakes.
MARKET AND COMPETITION ANALYSIS
In many cases, the effectiveness of selling Polish products on the British market depends on conducting an in-depth competition analysis and properly matching the offer to the given market.
Competition analysis created by Voytex for Polish companies includes:Finding direct competition in the selected market
Analysis of competitive products offered on the selected market
Analysis of the price level of competitive products on the selected market
Analysis of the strengths and weaknesses of competitive products on the selected market
Analysis of ways and channels of distribution of the indicated products on the selected marketProper competition analysis prepared by our expert allows you to:
Selection of brands and products with the greatest sales potential on the selected market
Selection of optimal distribution channels
Matching the price level to the selected market
Proper positioning of products on the selected marketAn in-depth and reliable competition analysis prepared by our expert allows us to avoid many mistakes, properly adjust the offer to the selected market and contributes significantly to increasing the effectiveness of exports.
2. PREPARATION OF A COMPREHENSIVE OFFER FOR POLAND OR UK:
Creation of a website with a domain of a given country with descriptions, titles and descriptions and the website code in a given language
Creation of catalogs and product presentations to be sent by e-mail and traditional mail and used during direct meetings with clients
Translation and creation of all sales materials (product descriptions, catalogs, etc.)
Calculation of certification and logistics costs, including: certificates, declarations, transport, customs and other costs
Creation of price lists for the selected market to be paid after conversion;
Creation of cooperation agreements.
3. SEARCHING POTENTIAL CUSTOMERSWe create dedicated databases of potentially the most important clients in terms of the offer of the represented companies. The created dedicated contact databases contain from 50 to 100 potential customers, depending on the size of the industry, the selected method of distribution and the company’s needs. Dedicated databases contain contact details of potentially the most important customers with their e-mail addresses and telephone numbers.
4. INDUSTRY DATABASE
In addition to dedicated databases of potentially the most important customers created specifically for the offer of a given company, Voytex offers large, industry-specific customer bases. Industry-specific customer databases are great for extensive mailing or traditional mailing of offers.
5. EMAILING AND OFFERS
Voytex provides services in the field of extensive e-mailing and sending offers of represented companies to potential customers. Then experts contact by phone in order to persuade potential customers to cooperate. In addition, we place offers of represented companies in portals and industry magazines.
6. TRADE TRIPS/MISSIONS
Voytex comprehensively organizes trade trips / missions to many different countries dedicated to a specific company, to which only carefully selected and selected customers are invited in relation to the company’s offer.
The organization of a trip / trade mission by Voytex is:Searching for potential customers in relation to the represented company’s offer
Preparation of a comprehensive offer of the represented company
Direct contact with potential clients and arranging meetings
Departure with a Voytex expert
Professional trade negotiations with potential clients during meetings
Contact with clients and negotiations after meetings
Finalizing talks and obtaining orders
Comprehensive order processing
7. DIRECT MEETINGS OF EXPERTS WITH POTENTIAL CUSTOMERSDirect meetings with potential customers on selected markets are one of the most effective ways of acquiring customers. Voytex has professional, experienced and effective experts to provide commercial services to Polish companies on many markets. Depending on the needs, they meet with potential clients at the clients’ premises or at the headquarters of your company. The purpose of the meetings is to present the current offer of the represented companies and to persuade customers to start or intensify cooperation.
8. ORGANIZATION OF THE FAIR
International trade fairs are one of the most effective ways to attract customers. Voytex organizes comprehensive participation of companies in international fairs:
contact with the fair organizer and space reservation
rental of exhibition space
development of the space in accordance with the visualization concept adopted by the client
hiring hostesses
service of traders at the stand
preparation of catalogues, price lists, cooperation agreements, etc.
preparation of the stay of company representatives at the fair (organization of visas, flights, hotel, transport on site, etc.).In addition, Voytex conducts additional activities aimed at increasing the effectiveness of companies’ participation at fairs in Poland or the UK, i.e.:
mailing to several thousand companies from the industry with an invitation to the fair stand
creating a selected list of 50-100 potential customers and contacting themphone call with an invitation to the stand
placing information about the company’s participation in the fair on industry portals
direct access of our expert to potentially the most important customers with a personal invitation to the fairAll activities of the Voytex company related to the organization of comprehensive participation of Polish and British companies in international fairs are aimed at increasing the effectiveness and sales efficiency of the represented companies!
THE MOST IMPORTANT FAIRS IN THE UK:
THE BABY SHOW International Children’s Fair in Great Britain
International Road Fair ROAD EXPO in Great Britain
NURSERY FAIR International Children’s Fair in Great Britain
MACH International Industrial Fair in Great Britain
International Food and Drinks Fair IFEX in Great Britain
SUBCON International Industry Fair in Great Britain
International Clothing Fair LONDON GARMENTS EXPO in Great Britain
IFE International Food and Drinks Fair in Great Britain
PRO2PACK International Packaging Fair in Great Britain
THE MOST IMPORTANT FAIRS IN POLAND:
TT Warsaw Tour & Travel International Travel Fair – Poland
International Fair of Urban and Road Infrastructure Infrastruktura – Poland
International Fair of Hotel Equipment WorldHotel – Poland
Veterinary Treatment and Food Safety Supervision Fair Weterynaria – Poland
International Trade Fair of Analytics and Measurement Techniques EuroLab – Poland
EuroGastro International Gastronomy and Hotel Fair – Poland
Virtual Gastronomic and Hotel Fair e-gastro.com – Poland
Tourism and Recreation Fair Lato – Poland
9. EXPORT STRATEGIESVoytex experts prepare dedicated, comprehensive strategies for entering selected Polish or British markets. The strategy includes market and competition analysis, selection and selection of products, indication of the most appropriate strategy in terms of products, prices, promotions and distribution methods. A detailed report dedicated to a specific company is created, thanks to which it can enter the selected market in the most appropriate way, avoiding many mistakes.
10. EXPORT MARKETING
Good export marketing is the result of carefully planned activities with the use of appropriately selected techniques and tools. Voytex export marketing services include:
Marketing research
Market segmentation
Positioning and building strong brands
Shaping the market offer
Building relationships with clients
Building sustainable competitive advantages and foundations for long-term growth
11. EXPORT CONSULTINGA number of Polish and British companies undertake export activities that turn out to be ineffective. As part of the export consulting service, Voytex experts undertake a number of activities that contribute to avoiding mistakes and identifying the right export strategy, including:
Audit of previous export activities
Market and competition analysis
Creating the right market entry strategy
Proper adjustment of the offer to the needs of the market
Customer acquisition and commercial service
12. OUTSOURCING OF THE EXPORT DEPARTMENTVoytex offers you the outsourcing of the export department. As a company specializing in export, we provide services in the field of comprehensive introduction and service of Polish companies on foreign markets. From market and competition analysis, creating and matching the offer to the real needs of the market, through acquiring customers and orders, to comprehensive commercial service.
The benefits of entrusting all activities related to export to Voytex specialists are a significant increase in the efficiency and effectiveness of the actions taken, as well as saving time and money.