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Detailed specification of activities

As part of comprehensive commercial service, you commission us with all activities related to the export of goods or services. From market and competition analysis, creating and matching the offer to the real needs of the market, through acquiring customers and orders, to comprehensive transaction support and after-sales service.

Detailed specification of activities as part of comprehensive commercial service:

and creating a dedicated contact database with which our employee later contacts. The database is constantly updated and expanded;

for a selected market, a given industry. Translation and creation of all sales materials (product descriptions, catalogs, etc.), calculation of logistics costs, including transport or customs duties and other costs, creation of price lists, creation of cooperation agreements, creation of a product presentation that will be sent to customers, website translation, etc. ;

to selected customers

to discuss the details of cooperation or arrange face-to-face meetings;

companies and on industry portals, on profiles and relevant groups in social media;

and matching the company’s offer to the needs of the selected market;

on continuous acquisition of new customers and new orders as well as constant contact with acquired customers, i.e. full after-sales service

delivery, transport and customs clearance

documents and correspondence by professional sworn translators

once a month and each time at the company’s request. Information in the form of reports on the market and pointing to solutions that may lead to an increase in sales.

The benefits of comprehensive commercial service include: more effective management of sales processes, greater control over commercial activities, as well as the possibility of financial and time savings by outsourcing commercial processes to an external company.

In addition to the possibility of commissioning us with any activities as part of comprehensive commercial service, you can use one or more individual services listed in the COOPERATION TERMS tab, which you care about the most.

It is worth using the help of specialists, i.e. the Voytex company, which will help in planning and implementing exports and provide support in the field of customs formalities and legal regulations.

It is also worth remembering that as a result of Brexit, i.e. the departure of the United Kingdom from the European Union, the requirements for exporting to the United Kingdom have changed. Currently, there are required so-called customs declarations, which requires complicated formalities and procedures. That is why it is worth being well prepared and using the help of Voytex specialists to avoid problems and costly mistakes.

  1. MARKET AND COMPETITION ANALYSIS

    In many cases, the effectiveness of selling Polish products on the British market depends on conducting an in-depth competition analysis and properly matching the offer to the given market.
    Competition analysis created by Voytex for Polish companies includes:

    Finding direct competition in the selected market
    Analysis of competitive products offered on the selected market
    Analysis of the price level of competitive products on the selected market
    Analysis of the strengths and weaknesses of competitive products on the selected market
    Analysis of ways and channels of distribution of the indicated products on the selected market

    Proper competition analysis prepared by our expert allows you to:

    Selection of brands and products with the greatest sales potential on the selected market
    Selection of optimal distribution channels
    Matching the price level to the selected market
    Proper positioning of products on the selected market

    An in-depth and reliable competition analysis prepared by our expert allows us to avoid many mistakes, properly adjust the offer to the selected market and contributes significantly to increasing the effectiveness of exports.

    2. PREPARATION OF A COMPREHENSIVE OFFER FOR POLAND OR UK:
    Creation of a website with a domain of a given country with descriptions, titles and descriptions and the website code in a given language
    Creation of catalogs and product presentations to be sent by e-mail and traditional mail and used during direct meetings with clients
    Translation and creation of all sales materials (product descriptions, catalogs, etc.)
    Calculation of certification and logistics costs, including: certificates, declarations, transport, customs and other costs
    Creation of price lists for the selected market to be paid after conversion;
    Creation of cooperation agreements.
    3. SEARCHING POTENTIAL CUSTOMERS

    We create dedicated databases of potentially the most important clients in terms of the offer of the represented companies. The created dedicated contact databases contain from 50 to 100 potential customers, depending on the size of the industry, the selected method of distribution and the company’s needs. Dedicated databases contain contact details of potentially the most important customers with their e-mail addresses and telephone numbers.

    4. INDUSTRY DATABASE

    In addition to dedicated databases of potentially the most important customers created specifically for the offer of a given company, Voytex offers large, industry-specific customer bases. Industry-specific customer databases are great for extensive mailing or traditional mailing of offers.

    5. EMAILING AND OFFERS

    Voytex provides services in the field of extensive e-mailing and sending offers of represented companies to potential customers. Then experts contact by phone in order to persuade potential customers to cooperate. In addition, we place offers of represented companies in portals and industry magazines.

    6. TRADE TRIPS/MISSIONS

    Voytex comprehensively organizes trade trips / missions to many different countries dedicated to a specific company, to which only carefully selected and selected customers are invited in relation to the company’s offer.
    The organization of a trip / trade mission by Voytex is:

    Searching for potential customers in relation to the represented company’s offer
    Preparation of a comprehensive offer of the represented company
    Direct contact with potential clients and arranging meetings
    Departure with a Voytex expert
    Professional trade negotiations with potential clients during meetings
    Contact with clients and negotiations after meetings
    Finalizing talks and obtaining orders
    Comprehensive order processing
    7. DIRECT MEETINGS OF EXPERTS WITH POTENTIAL CUSTOMERS

    Direct meetings with potential customers on selected markets are one of the most effective ways of acquiring customers. Voytex has professional, experienced and effective experts to provide commercial services to Polish companies on many markets. Depending on the needs, they meet with potential clients at the clients’ premises or at the headquarters of your company. The purpose of the meetings is to present the current offer of the represented companies and to persuade customers to start or intensify cooperation.

    8. ORGANIZATION OF THE FAIR

    International trade fairs are one of the most effective ways to attract customers. Voytex organizes comprehensive participation of companies in international fairs:

    contact with the fair organizer and space reservation
    rental of exhibition space
    development of the space in accordance with the visualization concept adopted by the client
    hiring hostesses
    service of traders at the stand
    preparation of catalogues, price lists, cooperation agreements, etc.
    preparation of the stay of company representatives at the fair (organization of visas, flights, hotel, transport on site, etc.).

    In addition, Voytex conducts additional activities aimed at increasing the effectiveness of companies’ participation at fairs in Poland or the UK, i.e.:

    mailing to several thousand companies from the industry with an invitation to the fair stand
    creating a selected list of 50-100 potential customers and contacting them

  2. phone call with an invitation to the stand
    placing information about the company’s participation in the fair on industry portals
    direct access of our expert to potentially the most important customers with a personal invitation to the fair

    All activities of the Voytex company related to the organization of comprehensive participation of Polish and British companies in international fairs are aimed at increasing the effectiveness and sales efficiency of the represented companies!

    THE MOST IMPORTANT FAIRS IN THE UK:

    THE BABY SHOW International Children’s Fair in Great Britain
    International Road Fair ROAD EXPO in Great Britain
    NURSERY FAIR International Children’s Fair in Great Britain
    MACH International Industrial Fair in Great Britain
    International Food and Drinks Fair IFEX in Great Britain
    SUBCON International Industry Fair in Great Britain
    International Clothing Fair LONDON GARMENTS EXPO in Great Britain
    IFE International Food and Drinks Fair in Great Britain
    PRO2PACK International Packaging Fair in Great Britain
    THE MOST IMPORTANT FAIRS IN POLAND:
    TT Warsaw Tour & Travel International Travel Fair – Poland
    International Fair of Urban and Road Infrastructure Infrastruktura – Poland
    International Fair of Hotel Equipment WorldHotel – Poland
    Veterinary Treatment and Food Safety Supervision Fair Weterynaria – Poland
    International Trade Fair of Analytics and Measurement Techniques EuroLab – Poland
    EuroGastro International Gastronomy and Hotel Fair – Poland
    Virtual Gastronomic and Hotel Fair e-gastro.com  – Poland
    Tourism and Recreation Fair Lato – Poland
    9. EXPORT STRATEGIES

    Voytex experts prepare dedicated, comprehensive strategies for entering selected Polish or British markets. The strategy includes market and competition analysis, selection and selection of products, indication of the most appropriate strategy in terms of products, prices, promotions and distribution methods. A detailed report dedicated to a specific company is created, thanks to which it can enter the selected market in the most appropriate way, avoiding many mistakes.

    10. EXPORT MARKETING

    Good export marketing is the result of carefully planned activities with the use of appropriately selected techniques and tools. Voytex export marketing services include:

    Marketing research
    Market segmentation
    Positioning and building strong brands
    Shaping the market offer
    Building relationships with clients
    Building sustainable competitive advantages and foundations for long-term growth
    11. EXPORT CONSULTING

    A number of Polish and British companies undertake export activities that turn out to be ineffective. As part of the export consulting service, Voytex experts undertake a number of activities that contribute to avoiding mistakes and identifying the right export strategy, including:

    Audit of previous export activities
    Market and competition analysis
    Creating the right market entry strategy
    Proper adjustment of the offer to the needs of the market
    Customer acquisition and commercial service
    12. OUTSOURCING OF THE EXPORT DEPARTMENT

    Voytex offers you the outsourcing of the export department. As a company specializing in export, we provide services in the field of comprehensive introduction and service of Polish companies on foreign markets. From market and competition analysis, creating and matching the offer to the real needs of the market, through acquiring customers and orders, to comprehensive commercial service.
    The benefits of entrusting all activities related to export to Voytex specialists are a significant increase in the efficiency and effectiveness of the actions taken, as well as saving time and money.

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